Risk Assessment

COTTINGHAM DARBY AND JOAN HALL

COVID 19 RISK ASSESSMENT BY TRUSTEES – REVIEW –DECEMBER 2020

2mtr. SOCIAL DISTANCING

 

AREA OR PEOPLE AT RISK

RISK IDENTIFIED

ACTION TO BE TAKEN TO MITIGATE RISK

NOTES

Staff No staff employed No action required
Volunteers No volunteers used No action required
Caretaking/cleaning Contractor. 1.  Caretaker to prepare and clean premises prior to individual  lettings.

2.  Caretaker unable to complete clean between lettings.

3.  Caretaker to empty bins containing tissues between lettings.

4.  Someone becomes ill with Covid 19 whilst on premises.

 

 

Caretaker to provide PPE, i.e. gloves, overalls, cleaning materials.   Trustees to provide disinfectant.

Minimum of 1 hour between bookings.

Hirers must not arrive early nor leave late. Any preparation or clearing up time to be booked and paid.

 

 

 

Caretaker to carry out deep cleaning of premises in accordance with guidance from Public Health England.

 

 

 

 

Included in Supplementary Booking Conditions.

Additional waste bins provided for tissues only in both Halls with appropriate notices.

Hirer to notify Booking Secretary who will close Hall to future bookings and advise Chairman.

Booking Secretary to keep website updated.

Maintenance contractors.

1.  Plumbing and heating.

2.  Electrical

3.  Fire safety

4.  Building and joinery

5.  Gas appliances

 Advise of any problems. All maintenance contractors to provide own PPE Booking Secretary to be warned immediately if anyone who has been on premises has tested positive for Covid 19.
External areas Social distancing not being observed before entering the premises. Notices to encourage 2m queueing in waiting area outside both entrances. ERYC social distancing stickers fixed outside Entrance Doors’
External areas Car parking in front of Hall. No more than 2 cars allowed, alongside flower bed wall. Use of Emergency Exit from Main Hall is required.
External areas People drop tissues. Caretaker to check areas for rubbish which may be contaminated.   Must wear gloves to remove.
External areas Memorial seats. Not considered a risk.
Main Entrance

 

 

Main Entrance

 

 

 

Main Entrance

 

1.  For Main Hall all hirers guests to enter through Main Entrance only, not through kitchen.

2.  Congestion of people when arriving, leaving or using toilets.

 

 

 

Stand-alone 5ltr hand sanitiser station provided in Main Entrance.

 

Hirer to control – limit number in Main Entrance to 2 at any one time.

Limit number using Ladies toilets at any one time to 2.

Disable toilet available for anyone.

 

 

 

Caretaker to ensure supplies of soap, paper towels and toilet rolls.

Door to middle w.c. In Ladies toilets locked.

Caretaker to clean all toilets after every use.

Main Entrance

(continued)

Automatic door push buttons, door handles, door plates & light switches Regular cleaning by Caretaker and by hirers on arrival and departure. Old arm chairs stored away.

 

Main Hall including stage MAXIMUM NUMBER SEATED IS

40, DEPENDING ON TABLE LAYOUT.

MAXIMUM NUMER ON STAGE OF 4 AT ONE TABLE.

Social distancing to be observed.

Projector and screen remote controls.

Microphone.

 

Lighting and sound controls.

 

Stage curtains

 

No Exit through Kitchen from Main Hall.

Wi-fi facility

Hirer responsible for group members to:

a.  maintain social distancing:

b. use tissues and dispose in bins:

c. wash hands regularly.

 

Organiser to arrange.

To be put out by Caretaker before session and cleaned and replaced in safe by Caretaker at end of session.

Hirers to provide own microphones and attach to Hall lead.

Hirer to adjust as necessary.  Caretaker to clean after use.

To be left permanently open unless hirer requests otherwise.   Caretaker to open and close

No Entry notice put on Kitchen door.

 

To be arranged through Booking Secretary.

Store room corridor to be used as safe area unless Small Hall is available.

 

 

 

Hirer to notify Caretaker of requirements.

 

 

Hirer to notify Caretaker of requirements.

Hirer to notify Caretaker of requirements.

 

Kitchen No entry from outside other than by key holder of group to access Main Hall.

 

 

Kitchen being used as thoroughfare

KITCHEN FACILITIES NOT TO BE USED BY ANY HIRERS.

 

 

Provide hand sanitiser in kitchen.

Cupboard doors and drawers to be blocked.

Access from front area to rear area of kitchen to be blocked.

Hirer to bring own drinks, disposable cups etc. and to dispose of used items at end of session in green waste bin on driveway.

Hand sanitiser provided.

Arranged by Caretaker.

Arranged by Caretaker

Small Hall

 

 

 

 

 

MAXIMUM NUMBER SEATED IS 10.

 

Social distancing more difficult.

 

Entry via side drive.

 

Exit via emergency exit.

 

Hirers to consider using Main Hall, if available.

 

Hand sanitiser adjacent to Emergency Exit door.

 

Stand-alone hand sanitiser station inside Small Hall.

Hirer responsible for group members to:

a.  maintain social distancing:

b. use tissues and dispose in bins:

c. wash hands regularly.

If not in use, may be used as Safe Area for Main Hall.

Alternatively, store room corridor to be used as Safe Area.

 

Provided.

Hand sanitiser provided next to Emergency Exit door.

Toilets Single toilets.

 

Caretaker to clean prior to each letting. Caretaker to ensure supplies of soap, paper towels and toilet rolls.
Store room corridor May be used as Safe Area for either Hall Chair provided and access to single toilet. Hand sanitiser provided adjacent to Emergency Exit door.
Events Cash handling and tickets

 

Too many people arrive at once.

Organisers to arrange online systems and cashless payments as far as possible.

Performance seats to be limited, booked in advance.  Entry to be controlled & social distancing maintained.

Hall not available for such bookings for time being.

Amendments approved by Trustees on 8 December 2020